Remote Accounts Payable - Admin Coordinator
JOB TITLE: Remote Accounts Payable - Admin Coordinator
JOB TYPE: Full-Time Permanent
SCHEDULE: Monday to Friday, 8:30 AM to 5:00 PM PDT
COMPENSATION: $5/hour - 3 months
$6/hour - 3 months onward
ABOUT US:
We’re a family-owned and operated kitchen, bath, and flooring remodeling company located in Southern California. We’ve been in business for over 40 years and are looking for the right people to join our growing team!
Our mission is to improve people’s lives by transforming their surroundings and providing a fun, hassle-free remodeling experience.
Do you want to transform your career? Start here.
JOB DESCRIPTION:
We are seeking a highly organized and detail-oriented Remote Accounts Payable Specialist. This role is responsible for processing invoices, reconciling vendor statements, managing payment schedules, and ensuring timely and accurate disbursements.
The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to work independently in a fast-paced environment. Experience in accounts payable or general accounting is preferred.
IDEAL CANDIDATE:
Detail-Oriented: Carefully reviews invoices, payment terms, and supporting documents for accuracy.
Deadline-Driven: Ensures payments are processed on time to maintain strong vendor relationships.
Analytical Thinker: Identifies and resolves discrepancies in a proactive manner.
Tech-Savvy: Proficient with accounting software, spreadsheets, and online payment platforms.
Trustworthy & Discreet: Handles financial information with integrity and confidentiality.
Clear Communicator: Effectively coordinates with vendors, management, and team members.
Organized & Efficient: Maintains accurate records and supports month-end closing processes.
Problem Solver: Quickly addresses issues related to invoicing or payment processing.
Adaptable: Can adjust to changing priorities and assist with other finance-related tasks.
REQUIREMENTS:
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
2–3 years of accounts payable or general accounting experience.
Excellent English communication skills.
Familiarity with QuickBooks Online or similar accounting software is advantageous.
Proficiency in Microsoft Excel and related office software.
High level of accuracy and attention to detail.
Ability to maintain confidentiality of financial information.
RESPONSIBILITIES:
Process vendor invoices accurately and in a timely manner.
Match invoices with purchase orders and verify receipt of goods or services.
Maintain vendor files and update records as necessary.
Prepare and process bank deposits, ensuring accuracy and proper documentation.
Coordinate with internal teams to verify deposit records and ensure proper posting.
Communicate with vendors regarding billing questions or disputes.
Prepare and maintain accounts payable reports.
Support audits and provide necessary documentation.
Maintain confidentiality of financial records and transactions.
Perform other duties as assigned by management.
BENEFITS:
Weekly Pay
Health Stipend
1 Week Paid Vacation (After 1 calendar year of employment)
National Holiday Bonus
Year-End Bonus
Referral Bonus
Contests and Spiffs
Opportunities for Growth
Continued Education & Training